ERNAKULAM PSYCHIATRIC SOCIETY
Registered under the Travancore Cochin Literary Scientific and Charitable Societies (Registration) Act, 1955.
MEMORANDUM OF ASSOCIATION
Name
Name of the society shall be “Ernakulam Psychiatric Society “
Aims and Objectives
- 2.1. To promote and advance the subject of Psychiatry and allied sciences in all their different branches.
- 2.2. To promote the improvement of mental health of the people and mental health education.
- 2.3. To promote prevention, control, treatment and relief of all psychiatric disabilities.
- 2.4. To promote research in the field of psychiatry and mental health.
- 2.5. To propagate the principles of psychiatry and current developments in psychiatric thought.
- 2.6. To promote ethical standards in the practice of psychiatry.
- 2.7. To safeguard the interest of psychiatrists and the fellow professionals.
- 2.8. To institute maintain and grant, prizes, certificates, awards and endowments in furtherance of the aims and objectives of the society.
- 2.9. To publish, sell, or otherwise distribute information, in any form, including in the form of periodicals, journals, books, monographs, treatises or pamphlets in furtherance of the aims and objectives of the society.
- 2.10. To hold conferences and periodic scientific meetings in furtherance of the aims and objectives of the society.
- 2.11. To associate with any other organisation or to undertake any activities in furtherance of any of the above objectives.
RULES
Chapter 1
Preliminary
1. Title
These Rules shall be called the "Rules of the Ernakulam Psychiatric Society".
2. Definitions
In these Rules, unless the contact otherwise require.
- 2.1. 'the Society' means the Ernakulam Psychiatric Society'
- 2.2. 'the Bye Laws' means the Bye Laws framed under R. 18 of this Rules.
- 2.3. 'Committee' means the Executive Committee of the society, constituted under R.14 of these Rules.
- 2.4. 'Prescribed’ means prescribed under the byelaws.
3. Area of Operation
The area of operation of the society shall comprise of Ernakulam and ldukki districts of the State of Kerala.
4. Registered Office
The Registered office of the Society shall be at Nair's Hospital, N.H. Bypass, Maradu P.O, Kochi-682 304.
5. Aims and Objectives
Aims and Objectives of the society shall be
- 5.1. To promote and advance the subject of Psychiatry and allied sciences in all their different branches.
- 5.2. To promote the improvement of mental health of the people and mental health education.
- 5.3. To promote prevention, control, treatment and relief of all psychiatric disabilities.
- 5.4. To promote research in the field of psychiatry and mental health.
- 5.5. To propagate the principles of psychiatry and current developments in psychiatric thought.
- 5.6. To promote ethical standards in the practice of psychiatry.
- 5.7. To safeguard the interest of psychiatrists and the fellow professionals.
- 5.8. To institute maintain and grant, prizes, certificates, awards and endowments in furtherance of the aims and objectives of the society.
- 5.9. To publish, sell or otherwise distribute information, in any form, including in the form of periodicals, journals, books, monographs, treatises or pamphlets in furtherance of the aims and objectives of the society.
- 5.10. To hold conferences and periodic scientific meetings in furtherance of the aims and objectives of the society.
- 5.11. To associate with any other organisation or to undertake any activities in furtherance of any of the above objectives.
CHAPTER 2
MEMBERSHIP
6. Eligibility
Any person who is a qualified Psychiatrist shall be eligible to become a member of the society.
7. Membership
- 7.1. The applications for membership to the society shall be kept before the committee and no person shall be admitted as a member provided the committee accepts his application.
- 7.2. The membership of any person can be revoked by the General Body of the Society
- 7.3. The committee may suspend the membership of a person pending the decision of the General Body to revoke his membership. Provided that such suspension of membership shall not continue beyond the next general body meeting, unless ratified by the General Body.
8. Rights and Duties of Members
- 8.1. The Members will have the right to participate in any of the activities of the Society.
- 8.2. The Members will be duty bound to further the aims and objectives of the Society.
- 8.3. The Members will have such other rights and duties as conferred on them by the Bye Laws.
CHAPTER 3
GENERAL BODY
9. Constitution
The General Body of the Society shall be constituted of all the members on the Rolls of the Society.
10. Decision of the General Body
The decisions of the General Body shall be the decision of the majority of the members present and voting, unless otherwise provided. The President of the society shall have the power to exercise a casting vote in the event of a tie.
11. Power of the General Body
The General Body may
- 11.1. Amend these Rules or Bye Laws made under R.18 of these Rules
- 11.2. Elect the office bearers and members to the Committee.
- 11.3. Take any decision in furtherance of the Aims and Objectives of the Society
- 11.4. Exercise any powers vested on the General Body by these Rules or Byelaws or any law in force.
12. Meetings
- 12.1. The quorum of the General Body shall be 20% of the total number of members on the Rolls, or twenty-five members, whichever is less.
- 12.2. The General Body shall meet at least once in a year.
- 12.3. The agenda of every meeting shall be published to the knowledge of all the members by the committee at least 15 days prior to the meeting, provided that this provision will not apply to the extra-ordinary general body meeting called under Rule 13 of this Rules
13. Extra Ordinary Meeting
- 13.1. An Extra Ordinary Meeting of the General Body of the Society can be called by the Secretary, with the consent of the president
- 13.2. There shall be a notice of 7 days for an Extra Ordinary meeting and such notice shall specify the extra-ordinary circumstance under which such a meeting is called for.
- 13.3. An Extra-Ordinary meeting of the General Body can be called by 20% of the total members on Rolls after following the procedures laid down in clause (2) above
CHAPTER 4
THE GOVERNMENT BODY
14. Constitution
14.1. The Committee of the Society shall consist of the following
14.1.1. Office bearers
- 14.1.1.1. President
- 14.1.1.2. Vice President
- 14.1.1.3. Honorary Secretary
- 14.1.1.4. Joint Secretary
- 14.1.1.5. Honorary Treasurer; and
Members
- 14.1.2.1. the immediate past president
- 14.1.2.2. the immediate past Honorary Secretary
- 14.1.2.3. 14.1.2.3. and three members elected by the General Body, Provided that the General Body may elect as many members as necessary to fill up the vacancies caused in the committee due to the absence of immediate past President or immediate past Honorary Secretary, by virtue of their re-election or otherwise.
- 14.2. All the office bearers and members of the Committee shall be elected by the General Body of the Society.
- 14.3. The term of the committee shall be one year. Provided that the committee shall continue in office until the next committee is elected. It shall be mandatory for the committee to take steps for conduct of the elections at least a month before the expiry of their term.
- 14.4. The decision of the committee shall not be invalid for the reason of any vacancy in it.
15. Meetings
- 15.1. The Committee shall meet at least once in every three months.
- 15.2. The Quorum of the Committee meeting shall be five.
16. Decision
The decision of the committee shall be the decision of the majority. The President shall have the power to exercise a casting vote in the event of a tie.
17. Power and Functions of the Committee
The Committee shall be responsible and shall have the powers for
- 17.1. Managing all the day to day affairs of the society.
- 17.2. To appoint subcommittees whenever necessary.
- 17.3. To carry out the decisions of the General Body.
18. Bye Laws
- 18.1. The Committee may, as it thinks fit, frame, amend or repeal bye laws, for the purpose of carrying out its responsibilities, and the smooth functioning of the society.
- 18.2. The bye laws framed by the Committee shall be void ab initio to the extent they are repugnant to these Rules.
- 18.3. The byelaws framed under clause (1) shall be laid before the General Body at the earliest opportunity for its ratification.
- 18.4. The byelaws shall cease to operate after the expiry of one year or on the date of the first general body meeting after it is framed, whichever is earlier. Provided that the Bye Laws shall not cease to operate if it is ratified by the General Body. If it is ratified, it shall continue in force till the General Body decides to repeal it.
CHAPTER 5
OFFICE BEARERS
19. President
President shall have the following responsibilities and powers
- 19.1. He shall preside over all the meetings of the committee and the General Body.
- 19.2. He shall interpret these Rules, and the byelaws, in case of a dispute and his decision in this regard shall be final.
- 19.3. He shall exercise such other powers as are vested by these Rules, or by the General Body.
- 19.4. The vice-president shall perform all the duties of the President in his absence.
20. Honorary Secretary
The Honorary Secretary shall have the following responsibilities and powers.
- 20.1. He shall undertake the day-to-day administration of the society under the guidance of the President
- 20.2. He shall be the custodian of all the records of the society, except the Accounts and shall be responsible for their proper and up-to-date maintenance.
- 20.3. He shall carry out all the correspondence on behalf of the society.
- 20.4. He shall call the meetings of the Committee and the General Body in accordance with the rules.
- 20.5. He shall be the returning officer of the elections of the society, unless otherwise decided by the General Body.
- 20.6. The Joint Secretary shall perform all the duties of the Secretary in his absence.
21. The Treasurer
The Treasurer shall have the following responsibilities and powers.
- 21.1. He shall be the custodian of the accounts and shall be responsible for the up-to-date maintenance of the same.
- 21.2. He shall be responsible for the management of the financial matters and shall advise the committee in the financial matters of the society.
- 21.3. He shall submit accounts audited by a person appointed by the committee at the annual General Body meeting.
22. FINANCIAL MATTERS
The Society shall have a Bank Account in any bank, as decided by the committee which is operated jointly by the Honorary President, Honorary Secretary and the Treasurer.
CHAPTER 6
AMENDMENT
23. Amendment of the Rules.
- 23.1. Any amendment of these Rules shall be made only by the General Body and the decision to amend shall be considered as taken only if it is supported by two third of the members present and voting in the General Body.
- 23.2. The proposed amendment shall be circulated along with the notice of the General Body meeting.
CHAPTER 7
DISSOLUTION
24. Dissolution
The society may be dissolved by a resolution adopted by not less than 3/4th of the members on the rolls, in a General Body meeting convened for the purpose.
25. Vesting of Assets on Dissolution
In the event of dissolution or winding up of the society, the assets remaining as on the date of dissolution shall be vested on the Indian Psychiatric Society or in its absence any other organisation with similar aims and objectives, or the Government of Kerala, as the General Body may decide.
